A common discussion I have with news managers and universities looking to place recent grads, is the huge workload journalists face today. It is becoming more of the norm for reporters to barely make deadlines not because they are lazy, but because there is so much to get done. Scarier yet, there are producers in top 5 markets, still writing in the booth during newscasts. And not because of a breaker. Why is this getting so common? Two reasons. First, the workload is truly much larger. Producers for example are now often editing vo’s and vosot’s in addition to writing them. Producers are also making their own maps and graphics for air. And that’s not even getting into all the responsibilities they have on the digital side. Reporters are turning more than one piece, on completely different subjects, often on different ends of the market. And the social media expectations for them are often even higher.
The other reason why a lot is being pushed to the last minute, is that journalists are not taught tricks on how to speed up their writing time. They spend too much time prepping for writing instead of just getting the stories done. Bottom line, in a tight deadline situation, you will have to do some calculated short cuts when gathering information in order to make it. So let’s talk about some of those shortcuts.
How To Speed Up Writing Time For Producers
Focus on the W’s
1 line = 1 idea
When writing a story from scratch, (as in not rewriting from a story that aired the newscast before) you need to condense your information quickly. This means focusing on answering the who, what, when, where, why and a little of the how when researching the story. For example if you are writing from a crime report read for these elements. Throw those facts into your story page, then go back and scan for that little nugget that makes the story a bit different (Often the how). If you approach it this way, you won’t slowly read every little bit of information and end up getting confused and re-reading the crime report 4 and 5 times. I am not saying give a quick scan and be done. But by focusing on what you really need to have as you read, you can better focus your attention and get to the core of the story quickly.
Which leads to the next point, think summary. News releases and crime reports tend to have about triple the information you need for a 15 second vo. So remember, you don’t have to memorize every detail of information, you are giving the viewer a summary of the story. This tends to help you more quickly outline the story in your head and then quickly write it.
Finally, 1 line equals 1 idea. This keeps you from “lunch bagging” a ton of information into the vo, then killing yourself to try and shorten it down to that required 15 second or 20 second mark. Think outline, 1 idea per line. Then if you have time you can flesh it out a bit after you have this skeleton script.
How To Speed Up Your Writing For Reporters
Sum It Up
Write As You Go
Know Details Before Camera Rolls
Reporters can also speed up their writing a lot by also thinking summary from the beginning. Chances are by the time you leave the editorial meeting, you know why you are assigned a certain story, and the specific point your station wants to make about that subject. Do not go out of your way to deviate from this. Sure, as you gather information sometimes the point of the story can change. If that’s happening immediately call and explain the new main idea. Again, keep thinking summary. This will help you not get bogged down in extraneous details that will never make air.
Once you have your interviews set up, write an outline of the story as you head to the scene. You should already have enough background information that you can walk into your first interview with an outline in place.
Pre-interview the person you are talking to as the camera is being set up (or as you are setting up the camera if you are an MMJ) so you know what 3 or 4 questions you actually want to get the answers for on camera. This helps you avoid scrolling through tons of video making the editing process more efficient. It will speed up your writing and editing.
The biggest takeaway from these tips is simply this: think summary. Too often journalists want to spend a lot of time finding that unique element or finding the perfect sequence of events or stories to make their package or rundown rock. If you spend too much time looking you will not have enough time to finesse. TV news is all about the packaging: Make the facts easily understandable for the ear and eye, in short order, so you don’t bury yourself in detail. You need to give a broad understanding of the story, and pick a key element to add that character. That means thinking overview from the get go. Otherwise you won’t get it done, and won’t serve the viewers at all.